To View a Supplier's Transaction Activity

The supplierÆs account reference is shown here. Use the Finder button to select another supplier from the æshort-listÆ you first selected.

This box will display the current amount of money you owe this supplier. The figure is automatically updated every time you enter a relevant transaction.

The supplierÆs account name is shown automatically for you.

This box shows the total of supplier payments you have made against the invoice transactions that are shown.

The credit limit you set for this supplier on the Supplier Record Defaults tab is shown here.

This is the total value of the invoices less any credit notes you have entered for this supplier so far this year.

This is an audit trail number that Sage Line 50 assigns to each transaction automatically. This number is not fixed because transactions are renumbered when you run the Clear Audit Trail routine.

This is the total value of the transaction, i.e. including any VAT.

This is a type code that identifies the type of transaction. It will be one of the following:
PI = Purchase invoice
PP = Purchase payment
PC = Purchase credit note
PD = Discount on a purchase payment
PA = Purchase payment on account

This is the total amount outstanding on the transaction.

This is the date entered for the transaction when it was posted.

This status code shows whether it has been part paid by displaying a æpÆ, or remains outstanding by displaying an asterisk (*). Where a transaction is part paid, the amount outstanding is also shown in the O/S column. Where no code is shown it has been paid in full, or in the case of credit notes, allocated in full.
Double-click on any part-paid item to see the payments that have been made against it.

This is the reference given to the transaction when it was posted.

The total value of the transaction, i.e. the total of all line items within a single transaction, is shown in this column if it is a debit.

This is text entered at the time of posting to describe the transaction.

The total value of the transaction, i.e. the total of all line items within a single transaction, is shown in this column if it is a credit.

Alternatively, from the supplier record, click the Activity tab then follow steps 3 - 5 to view your supplierÆs transaction activity.

The Activity window appears showing the transactions that belong to the supplier selected.

The Future, Current and Period boxes show the total of any outstanding invoices, grouped by age. The æageÆ period that is shown is determined by the Periods setting on the Supplier Defaults Ageing tab (see To Set Up Your SuppliersÆ Aged Balance Defaults). It is either based on calendar months, or is based on a period of days that you can specified, e.g. 30, 60 and 90 days.

4. To view another supplierÆs transactions enter that supplierÆs A/C reference in the A/C Ref box or use the Finder button.

You can double click on a transaction line to see the individual items that make up that item and any part paid items. Click Tidy List to clear these sub-items from view.

AC	Balance
Name	Amount Paid
Credit Limit	Turnover YTD

No	Amount
Tp	O/S
Date	Status
Ref	Debit
Details	Credit